Google Workspace - Transfer Ownership of Files

Here's a step-by-step guide on how to use the "Transfer Ownership" tool in the Google Admin console:

Prerequisites:

You must have the necessary admin privileges to manage Drive and Docs settings. (Either Super Admin or a delegated admin with the correct permissions).
Know the email addresses of both the current owner and the intended new owner.

Steps:

Access the Admin Console: Sign in to your Google Admin console at https://admin.google.com/.
Navigate to Drive and Docs: In the left-hand menu, go to Apps > Google Workspace > Drive and Docs.
Open Transfer Ownership: Click on the Transfer ownership tab.
Specify Owners:
- From user: Enter the email address of the current owner of the files you want to transfer. Select the user from the search results that appear.
- To user: Enter the email address of the user who will become the new owner. Select the user from the search results. For general archiving, transfer ownership to archive@{domain}.com. e.g. archive@brivityva.com
Start the Transfer: Click the blue Transfer Files button.

Important Notes:

The transfer process may take some time, especially for large amounts of data. Google will send an email notification to both users once the transfer is complete.
If the current owner has files in their Trash, you'll need to manually restore them from Trash before the transfer to preserve those files.
It's advisable to inform both the current and new owners of the transfer in advance.

Additional Considerations:

The “Transfer Ownership” tool allows you to transfer all of a user’s Drive content. You cannot transfer ownership of individual files or folders using this tool.
If you run into any errors during the process, refer to Google's support documentation for troubleshooting: https://support.google.com/a/answer/1247799?hl=en