Here's a step-by-step guide on how to use the "Transfer Ownership" tool in the Google Admin console:

Prerequisites:

• You must have the necessary admin privileges to manage Drive and Docs settings. (Either Super Admin or a delegated admin with the correct permissions).
• Know the email addresses of both the current owner and the intended new owner.

Steps:

1. Access the Admin Console: Sign in to your Google Admin console at https://admin.google.com/.
2. Navigate to Drive and Docs: In the left-hand menu, go to Apps > Google Workspace > Drive and Docs.
3. Open Transfer Ownership: Click on the Transfer ownership tab.
4. Specify Owners:
   • From user: Enter the email address of the current owner of the files you want to transfer. Select the user from the search results that appear.
   • To user: Enter the email address of the user who will become the new owner. Select the user from the search results. For general archiving, transfer ownership to archive@{domain}.com. e.g. archive@brivityva.com
5. Start the Transfer: Click the blue Transfer Files button.

Important Notes:

• The transfer process may take some time, especially for large amounts of data. Google will send an email notification to both users once the transfer is complete.
• If the current owner has files in their Trash, you'll need to manually restore them from Trash before the transfer to preserve those files.
• It's advisable to inform both the current and new owners of the transfer in advance.

Additional Considerations:

• The “Transfer Ownership” tool allows you to transfer all of a user’s Drive content. You cannot transfer ownership of individual files or folders using this tool.
• If you run into any errors during the process, refer to Google's support documentation for troubleshooting: https://support.google.com/a/answer/1247799?hl=en